We’ve been using Microsoft Groove for a couple of years now to synchronise a shared company folder between our geographically distributed users. It hasn’t been touched since it was set up two or three years ago and I’ve been wanting to revisit and look at alternatives for a while. Groove is overkill for us and is a bit of a resource hog – so some users tend to leave it closed which causes all the obvious problems of conflicting files & out of date data folders.
Our shared folders are also in a bit of an organisational mess as shared folders tend to become! Time for a spring clean.
We’re also considerably less “distributed” now and I liked the idea of having the folder shared locally from our server for internal users but then sync’d out to a few external users. Also wondered if there was some merit in us having a synchronised copy in “the cloud” to access from mobile devices etc.
So my Easter weekend project has been a bit of research on what’s available. As usual there are a dozen different options – with Microsoft’s apparently self-competing products particularly confusing!
So here’s my “take” on each of the services I’ve tried with some pros & cons. My choice for our situation is Microsoft Live Sync to share out the company shared folders, and also to sync my personal docs between Home, Work & Laptop. And Jungle Disk for online backup & versioning.
Live Mesh (http://www.mesh.com/)
Still in beta – this has the potential to be a very slick system in time. The main difference between Live Mesh & Live Sync is that Mesh stores a copy of your documents online in the MS data centre and files can therefore be accessed even when all your PCs are switched off.
- Unfortunately 5Gb isn’t really enough for us and at the moment there’s no option to buy more space.
- Fairly nice mobile optimised web access from mobile devices – but no native apps yet which is a bit of a downside.
- It doesn’t run on anything other than XP Sp3 or Vista so it won’t run on my Windows 2003 Server. Not a disaster but it is nice to have a sync’d copy on our server and I do want to share this folder out locally.
- Provides the ability to remote control PCs using RDP – nice – but not really that useful for us – we have multiple ways to do that already.
- For now it’s free of charge to use but it’s still in beta with no real indication of potential pricing plans etc
- No versioning so it’s not really much use as a backup system
- However it’s potentially much bigger than just “file synchronisation” – essentially becoming a mesh platform for all sorts of applications, and I’ll be keeping a close eye on this one in the future.
Live Sync (https://sync.live.com)
Used to be called FolderShare – just simple file synchronisation between multiple computers. No online storage.
- A simple & tidy interface
- Small footprint – it certainly doesn’t seem to be too resource intensive in my initial testing
- You can share folders to be accessible to other LiveSync users which enables us to have separate folders accessible by all users – and some accessible to just selected users.
- No real limits on space for us – 20 folders & 20,000 files in each.
- No online storage – but at least one of our servers/PCs will always be switched on so that’s not a huge deal for us. And we use JungleDisk to maintain an online backup anyway with full versioning.
- I like the activity dialog which shows clearly what’s going where
- It would be really nice if it had the option to include the SkyDrive / S3 or something to maintain an online copy but for now it’s effective, simple & cheap way to do basic file synchronisation.
Livedrive (http://www.livedrive.com/)
I was very tempted with this one. It’s a very nice system. Essentially like Live Sync but with online “cloud” storage. The founder of Fasthosts is involved which lends it some credibility. There are some fairly unique features :-
- Ability to edit a lot of “normal” documents online without downloading to the PC and therefore without requiring the application to be installed on the PC before you can edit documents.
- Facebook/Youtube integration for publishing files
- FTP access to files
- Optimised mobile access to files
- iTunes, video playing online without download, unlimited storage … and lots of nice things!
I would have gone for this except that I think they fall badly between two stools on their pricing policy :-
The Standard pricing option is £39 per year – this gives 100Gb storage which is more than enough – but only allows use on 1 PC. That’s a fat lot of use as a synchronisation tool! This would be a very fair price if we even could sync say 2 or 3 PCs. As it stands I’d have to go for the Pro version at £90 per year. Too expensive for my personal usage given that I only have a few Gb of data.
The £90 Pro account would be cheap for company use – and the Pro version can be installed on up to 10 PCs. But there’s no security – so it’s access to all or nothing. Unless we sign up all our users individually – and at £90 per user that’s definitely too expensive. Particularly given that we can get a slightly less functional system for pretty much zero cost with Live Sync.
However … there is a small business version coming out which will give us multi-user, user security & crucially file versioning. I’ve applied to join the beta program and if it works like they say and comes in at a sensible price point of a few hundred pounds for say a 5 or 10 user licence with 100Gb of space then I’ll likely be their first customer!
Jungle Disk on Amazon S3/Rackspace
We’ve been using this for a while for online backups. Seems robust and very economical 0.15c per Gb. We’ve had very few issues with it. Now owned by RackSpace. It doesn’t do any multi-PC synchronisation but I believe that is on the development roadmap.
We’ll probably change over our datastore from Amazon S3 to the Rackspace option to see how that goes. But for now we’ll be continuing to use this for backups and keeping an eye on what it comes up with on the synchronisation side of things.
Humyo (http://www.humyo.com/)
This looks quite nice also but I haven’t had time to review it properly yet. From first glance though I’d still prefer LiveDrive if they can sort out their pricing. I’ll hopefully post something on this shortly.
Conclusion.
For us at the moment it’s Microsoft Live Sync doing the multiple PC synchronisation at zero cost – with Jungle Disk / Rackspace for backups & versioning. But this could well all be replaced with LiveDrive if they can sort out their pricing plans on the small business option.
Some other resources
http://www.pcpro.co.uk/reviews/249423/livedrive.html
http://blogs.technet.com/james/archive/2008/11/25/live-sync-live-mesh-skydrive-and-why-patience-is-a-virtue.aspx
http://www.cloudave.com/link/live-mesh-live-sync-microsoft-branding-problem-one-of-many
http://www.labnol.org/internet/compare-windows-live-sync-mesh-and-skydrive/6166/
http://blogs.zdnet.com/microsoft/?p=1355